Privacy Policy

1) Introduction and contact details of the controller

1.1 We are pleased that you are visiting our website and thank you for your interest. Below we inform you about how we handle your personal data when you use our website. Personal data is any information that can be used to identify you personally.

1.2 The controller responsible for data processing on this website within the meaning of the General Data Protection Regulation (GDPR) is Vicosmo GmbH, Adelheidstraße 12, 65185 Wiesbaden, Germany, Tel.: +49 611 945864970, E-mail: office@vicosmo.de. The controller is the natural or legal person who, alone or jointly with others, determines the purposes and means of the processing of personal data.

2) Data collection when visiting our website

2.1 When you use our website for informational purposes only, i.e. if you do not register or otherwise transmit information to us, we only collect the data that your browser transmits to our server (so-called “server log files”). When you access our website, we collect the following data, which is technically necessary for us to display the website to you:

Our website visited
Date and time of access
Amount of data sent in bytes
Source/referrer from which you accessed the page
Browser used
Operating system used
IP address used (where applicable: in anonymized form)

The processing is carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of our legitimate interest in improving the stability and functionality of our website. The data will not be disclosed or used in any other way. However, we reserve the right to subsequently check the server log files if there are concrete indications of illegal use.

2.2 For security reasons and to protect the transmission of personal data and other confidential content (e.g. orders or inquiries to the controller), this website uses SSL or TLS encryption. You can recognize an encrypted connection by the character string “https://” and the lock symbol in your browser’s address bar.

3) Hosting & content delivery network

For hosting our website and displaying the page content, we use a provider that provides its services itself or through selected subcontractors exclusively on servers within the European Union.

All data collected on our website is processed on these servers.

We have concluded a data processing agreement with the provider, which ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

4) Cookies

To make our website attractive and to enable the use of certain functions, we use cookies, i.e. small text files that are stored on your device. Some of these cookies are automatically deleted after you close the browser (so-called “session cookies”), while others remain on your device for longer and enable the storage of site settings (so-called “persistent cookies”). In the latter case, you can refer to your web browser’s cookie settings overview to learn the storage duration.

Insofar as personal data is also processed by individual cookies we use, processing is carried out in accordance with Art. 6 (1) lit. b GDPR either for the performance of a contract, in accordance with Art. 6 (1) lit. a GDPR in the event that consent has been given, or in accordance with Art. 6 (1) lit. f GDPR to safeguard our legitimate interests in the best possible functionality of the website as well as a customer-friendly and effective design of the site visit.

You can set your browser to inform you about the setting of cookies and to decide individually whether to accept them, or to exclude the acceptance of cookies for certain cases or in general.

Please note that if you do not accept cookies, the functionality of our website may be limited.

5) Contacting us

5.1 Google Calendar

To provide an online appointment booking function, we use services from the following provider: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transferred to: Google LLC, USA

For the purpose of scheduling appointments, first and last name as well as email address (and, if a phone appointment is desired, the telephone number) are collected in accordance with Art. 6 (1) lit. b GDPR and transmitted to the provider and stored there for the purpose of appointment organization in accordance with Art. 6 (1) lit. f GDPR on the basis of our legitimate interest in effective customer management and efficient appointment administration.

After the appointment has been held or the agreed appointment period has expired, your data will be deleted by the provider.

We have concluded a data processing agreement with the provider that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

For data transfers to the USA, the provider participates in the EU-U.S. Data Privacy Framework, which, on the basis of an adequacy decision by the European Commission, ensures compliance with the European data protection level.

5.2 To provide an online appointment booking function, we use services from the following provider: Pipedrive OÜ, Mustamäe tee 3a, Tallinn, 10615, Estonia

After the appointment has been held or the agreed appointment period has expired, your data will be deleted by the provider.

We have concluded a data processing agreement with the provider that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

5.3 When contacting us (e.g. via contact form or email), personal data is collected. Which data is collected when using a contact form can be seen from the respective contact form. This data is stored and used exclusively for the purpose of answering your inquiry and/or for contacting you and the associated technical administration.

The legal basis for processing this data is our legitimate interest in answering your request in accordance with Art. 6 (1) lit. f GDPR. If your contact is aimed at concluding a contract, the additional legal basis for the processing is Art. 6 (1) lit. b GDPR. Your data will be deleted after your request has been finally processed. This is the case if it can be inferred from the circumstances that the matter in question has been finally clarified and provided there are no statutory retention obligations to the contrary.

6) Registration on the portal or forum

You can register on our website by providing personal data. Which personal data is processed for registration results from the input mask used for registration. We use the so-called double opt-in procedure for registration, i.e. your registration is only completed once you have confirmed your registration via a confirmation email sent to you for this purpose by clicking the link contained therein. If your confirmation is not received within 24 hours, your registration will be automatically deleted from our database. The provision of the aforementioned data is mandatory. You may provide any further information voluntarily by using our portal.

When you use our portal, we store your data required to fulfill the contract, including any information on the payment method, until you permanently delete your access. We also store the voluntary data you provide for the time you use the portal, unless you delete it beforehand. You can manage and change all information in the protected customer area. The legal basis is Art. 6 (1) lit. f GDPR.

In addition, we store all content you publish (such as public posts, wall posts, guestbook entries, etc.) in order to operate the website. We have a legitimate interest in providing the website with the full user-generated content. The legal basis for this is Art. 6 (1) lit. f GDPR. If you delete your account, your public statements, in particular in the forum, will remain visible to all readers, but your account will no longer be accessible. All other data will be deleted in this case.

7) Use of customer data for direct advertising

7.1 Subscription to our email newsletter

If you subscribe to our email newsletter, we will regularly send you information about our offers. The only mandatory information for sending the newsletter is your email address. Providing any additional data is voluntary and is used to address you personally. We use the so-called double opt-in procedure for sending the newsletter. This means that we will only send you an email newsletter if you have expressly confirmed to us that you consent to receiving newsletters. We will then send you a confirmation email in which you will be asked to confirm by clicking a corresponding link that you wish to receive the newsletter in the future.

By activating the confirmation link, you give us your consent to use your personal data in accordance with Art. 6 (1) lit. a GDPR. When you register for the newsletter, we store the IP address entered by your Internet service provider (ISP) as well as the date and time of registration in order to be able to trace any possible misuse of your email address at a later date. The data collected by us when you register for the newsletter will be used exclusively for the purpose of addressing you in advertising via the newsletter. You can unsubscribe from the newsletter at any time via the link provided in the newsletter or by sending a corresponding message to the controller named at the beginning. After unsubscribing, your email address will be deleted from our newsletter distribution list without delay unless you have expressly consented to further use of your data or we reserve the right to use data beyond this, which is permitted by law and about which we inform you in this declaration.

7.2 Sending the email newsletter to existing customers

If you have provided us with your email address when purchasing goods or services, we reserve the right to regularly send you offers for similar goods or services from our range by email. For this purpose, we do not need to obtain separate consent from you pursuant to Section 7 (3) UWG (German Act Against Unfair Competition). The data processing is carried out solely on the basis of our legitimate interest in personalized direct advertising in accordance with Art. 6 (1) lit. f GDPR. If you initially objected to the use of your email address for this purpose, no emails will be sent by us.

You are entitled to object to the use of your email address for the aforementioned advertising purpose at any time with effect for the future by notifying the controller named at the beginning. You will only incur transmission costs according to the basic rates. After receiving your objection, the use of your email address for advertising purposes will be stopped without delay.

7.3 Mailjet

We send our email newsletters via this provider: Mailjet GmbH, c/o Workrepublic, Berliner Allee 26, 40212 Düsseldorf, Germany

On the basis of our legitimate interest in effective and user-friendly newsletter marketing, we pass on the data you provided when registering for the newsletter to this provider in accordance with Art. 6 (1) lit. f GDPR so that they can handle the newsletter dispatch on our behalf.

Subject to your express consent in accordance with Art. 6 (1) lit. a GDPR, the provider also carries out a statistical evaluation of the success of newsletter campaigns using web beacons or tracking pixels in the emails sent, which can measure open rates and specific interactions with the content of the newsletter. Device information (e.g. time of access, IP address, browser type and operating system) is also collected and evaluated but not merged with other data sets.
You can revoke your consent to newsletter tracking at any time with effect for the future.

We have concluded a data processing agreement with the provider that protects the data of our site visitors and prohibits disclosure to third parties.

8) Web analytics services

8.1 Google Analytics 4

This website uses Google Analytics 4, a web analysis service of Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland ("Google"), which enables an analysis of your use of our website.

By default, Google Analytics 4 does not use cookies when you visit the website unless you expressly consent to cookies. Instead, information about your usage behavior is collected and processed by so-called pings (small data packets sent to a device’s host). This information also includes your IP address, which is truncated by Google by the last digits to exclude a direct personal reference.

The information is transferred to Google’s servers and processed there. Transfers to Google LLC based in the USA are also possible.

Google uses the information collected on our behalf to evaluate your use of the website, to compile reports on website activity for us and to provide other services related to website and internet usage. The IP address transmitted by your browser as part of Google Analytics and truncated will not be merged with other Google data. Data collected as part of the use of Google Analytics 4 is stored for two months and then deleted.

All processing described above, including the transmission of data via “pings” and the possible setting of Google Analytics cookies, only takes place if you have given us your express consent in accordance with Art. 6 (1) lit. a GDPR.

Without your consent, Google Analytics 4 will not be used during your visit to the site. You can revoke any consent you have given at any time with effect for the future. To exercise your right of revocation, please disable this service via the “cookie consent tool” provided on the website.

We have concluded a data processing agreement with Google that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

Further legal information on Google Analytics 4 can be found at https://business.safety.google/intl/de/privacy/, https://policies.google.com/privacy?hl=de&gl=de and at https://policies.google.com/technologies/partner-sites

Demographics
Google Analytics 4 uses the special “demographics” feature and can create statistics that make statements about the age, gender and interests of site visitors. This is done by analyzing advertising and information from third-party providers. This allows target groups for marketing activities to be identified. However, the collected data cannot be assigned to a specific person and is deleted after a storage period of two months.

Google Signals
As an extension to Google Analytics 4, Google Signals can be used on this website to generate cross-device reports. If you have enabled personalized ads and linked your devices to your Google account, Google may, subject to your consent to the use of Google Analytics pursuant to Art. 6 (1) lit. a GDPR, analyze your usage behavior across devices and create database models, including cross-device conversions. We do not receive any personal data from Google, only statistics. If you want to stop the cross-device analysis, you can deactivate the “Personalized Ads” feature in your Google account settings. Follow the instructions on this page: https://support.google.com/ads/answer/2662922?hl=de Further information on Google Signals can be found at the following link: https://support.google.com/analytics/answer/7532985?hl=de

User IDs
As an extension to Google Analytics 4, the “User IDs” feature can be used on this website. If you have consented to the use of Google Analytics 4 in accordance with Art. 6 (1) lit. a GDPR, have created an account on this website and log in with this account on different devices, your activities, including conversions, can be analyzed across devices.

8.2 Google Tag Manager

This website uses “Google Tag Manager”, a service from the following provider: Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland (hereinafter: “Google”).

Google Tag Manager provides a technical basis for bundling various web applications, including tracking and analytics services, and calibrating, controlling and conditioning them via a unified user interface. Google Tag Manager itself does not store or read information on user devices. Nor does the service carry out independent data analyses. However, when a page is called, your IP address is transmitted to Google by Google Tag Manager and may be stored there. Data may also be transferred to servers of Google LLC in the USA.

This processing is only carried out if you have given us your express consent in accordance with Art. 6 (1) lit. a GDPR. Without such consent, Google Tag Manager is not used during your visit to our site. You can revoke your consent at any time with effect for the future. To exercise your revocation, please disable this service in the “cookie consent tool” provided on the website.

We have concluded a data processing agreement with the provider that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

Further legal information on Google Tag Manager can be found at https://business.safety.google/intl/de/privacy/ and https://policies.google.com/privacy?hl=de&gl=de

8.3 Matomo

This website uses a web analytics service from the following provider: InnoCraft Ltd., 150 Willis St, 6011 Wellington, New Zealand (“Matomo”)

To protect site visitors, Matomo uses a so-called “config_id” to enable various analyses of site usage within a short time window of up to 24 hours. The “config_id” is a randomly set, time-limited hash of a limited set of visitor settings and attributes. The config_id or config hash is a string calculated for a visitor based on their operating system, browser, browser plugins, IP address and browser language. Matomo does not use device fingerprinting and uses an anonymized IP address of the site visitor to create the “config_id”.

If the information processed in this way includes personal user data, processing is carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of our legitimate interest in the statistical analysis of user behavior for optimization and marketing purposes. To object to the processing of your visitor data in the future, we provide a separate opt-out option on our website.

Data is only transmitted to the provider if the service is not hosted on our own servers. In the case of self-hosting, no transmission of data collected via the service to the provider takes place.

If the service is not hosted on our own servers, we have concluded a data processing agreement with the provider that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

For data transfers to New Zealand, an adequacy decision by the EU Commission applies in this case, certifying compliance with European data protection standards for international data transfers.

9) Site functionalities

9.1 YouTube

This website uses plugins to display and play videos from the following provider: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transmitted to: Google LLC, USA

When you access a page of our website that contains such a plugin, your browser establishes a direct connection to the provider’s servers at the latest when the video is played in order to load the content. Certain information, including your IP address, is transmitted to the provider in the process.

If the playback of embedded videos is started via the plugin, the provider also uses cookies to collect information about user behavior, compile playback statistics and prevent abusive behavior.

If you are logged into a user account with the provider during your visit to the site, your data will be assigned directly to your account when you click on a video. If you do not want the data to be assigned to your account, you must log out before activating the play button.

All of the processing described above, in particular the setting of cookies to read information on the end device used, only takes place if you have given us your express consent in accordance with Art. 6 (1) lit. a GDPR. You can revoke your consent at any time with effect for the future by disabling this service via the “cookie consent tool” provided on the website.

9.2 Google Sign-In

We provide a single sign-on function from the following provider on our website: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

In addition to a transfer of data to the provider location mentioned above, data may also be transferred to: Google LLC, USA

If you have an account with the provider, you can use these account details to create a user account or to register on our website.

When visiting this page, a direct connection between your browser and the provider’s servers can be established via this login function, even if you do not have an account with the provider or are not logged into such an account. The provider thereby receives the information that you have visited our site. The information collected in this way (possibly including your IP address) is transmitted by your browser directly to a server of the provider and stored there. However, the information is not used to personally identify you and is not passed on to third parties.

These data processing operations are carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of our legitimate interest in a user-friendly and interactive design of our online presence.

If you click the login button to register on our website with the data of your account with the provider, the provider will transmit to us, solely on the basis of your express consent in accordance with Art. 6 (1) lit. a GDPR, the general and publicly accessible information stored in your account (user ID, name, address, email address, age and gender).

We store and use the data transmitted by the provider to set up a user account with the necessary data (salutation, first name, last name, address data, country, email address, date of birth), provided you have released this data to the provider. Conversely, data (e.g. information about your browsing or purchasing behavior) can be transmitted by us to your account with the provider on the basis of your consent.

The consent given can be revoked at any time with effect for the future by notifying us.

Further information on Google’s data protection can be found here: https://business.safety.google/intl/de/privacy/

9.3 Firebase Authentication

On our website, we use the service of the following provider to verify login attempts for protected areas: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”)

Solely on the basis of our legitimate interest in maintaining the structural and data security of our website, your login data (email, username and password) is transmitted to the provider for authentication in accordance with Art. 6 (1) lit. f GDPR in order to decide on the approval of the login attempt.

In addition to the transfer of data to the provider location mentioned above, data may also be transferred to: Google LLC, USA

We have concluded a data processing agreement with the provider that protects the data of our site visitors and prohibits disclosure to third parties.

9.4 Google Maps

This website uses an online map service from the following provider: Google Maps (API) by Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland (“Google”).

Google Maps is a web service for displaying interactive maps to visually represent geographic information. The use of this service will show you our location and make it easier to get there.

As soon as you access the subpages in which the Google Maps map is integrated, information about your use of our website (such as your IP address) is transmitted to Google’s servers and stored there; this may also involve transmission to the servers of Google LLC in the USA. This occurs regardless of whether Google provides a user account via which you are logged in or whether a user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not want the assignment to your profile with Google, you must log out before activating the button. Google stores your data (even for users who are not logged in) as usage profiles and evaluates them.

The collection, storage and evaluation are carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of Google’s legitimate interest in displaying personalized advertising, market research and/or the needs-based design of Google websites. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right. If you do not agree to the future transmission of your data to Google in the context of the use of Google Maps, there is also the option to completely deactivate the Google Maps web service by deactivating the JavaScript application in your browser. Google Maps and therefore the map display on this website cannot then be used.

Where legally required, we have obtained your consent for the above-described processing of your data in accordance with Art. 6 (1) lit. a GDPR. You can revoke any consent you have given at any time with effect for the future. To exercise your revocation, please follow the option to object described above.

Further information on Google’s data protection can be found here: https://business.safety.google/intl/de/privacy/

9.5 Mapbox

This website uses an online map service from the following provider: Mapbox Inc., 740 15th St NW Suite 500, Washington, DC 20005, USA

The online map service is a tool for displaying interactive maps to visually represent geographic information. The use of this service will show you our location and may facilitate geolocation.

As soon as you access the subpages in which the provider’s map is integrated, information about your use of our website (such as your IP address) is transmitted to the provider’s servers and stored there.

The processing of your personal data is carried out in accordance with Art. 6 (1) lit. f GDPR on the basis of our legitimate interest in the needs-based design of our website. If you do not agree to the future transmission of your data to the provider, you have the option of completely deactivating the provider’s online map service by deactivating the JavaScript application in your browser. The online map service on this website can then no longer be used.

For the transfer of data to the USA, the provider relies on the European Commission’s standard contractual clauses, which are intended to ensure compliance with the European data protection level.

9.6 Google reCAPTCHA

We use the CAPTCHA service from the following provider on this website: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

Data may also be transferred to: Google LLC, USA. For the visual design of the captcha window, the provider uses “Google Fonts”, i.e. fonts loaded by Google from the Internet. No processing of information other than that mentioned above, which is already transmitted to Google via the functionality of reCAPTCHA, takes place here.

The service checks whether an entry is made by a natural person or is being misused by automated and machine processing, and blocks spam, DDoS attacks and similar automated malicious access. To ensure that an action is performed by a human and not by an automated bot, the provider collects the IP address of the end device used, identification data of the browser and operating system type used, as well as the date and duration of the visit, and transmits this for evaluation to the provider’s servers. Cookies may be used in this context, i.e. small text files that are stored in the browser of the end device.

If the above-described processing is carried out on the basis of cookies, these are only set if you have given us your express consent in accordance with Art. 6 (1) lit. a GDPR. You can revoke your consent at any time with effect for the future by disabling this service in the “cookie consent tool” provided on the website.

If the above-described processing is carried out without the use of cookies, the legal basis is our legitimate interest in determining individual responsibility on the Internet and in preventing misuse and spam in accordance with Art. 6 (1) lit. f GDPR.

We have concluded a data processing agreement with the provider that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

Further information on Google’s data protection can be found here: https://business.safety.google/intl/de/privacy/

9.7 Google Meet

We use this provider to conduct online meetings, video conferences and/or webinars: Google Ireland Limited, Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland

This may also involve transmission to the servers of Google LLC in the USA.

The provider processes various data, the scope of which depends on which data you provide before or during participation in an online meeting, video conference or webinar. Your data as a communication participant is processed and stored on the provider’s servers. This can include, in particular, your registration data (name, email address, telephone number (optional) and password) and session data (topic, participant IP address, device information, description (optional)).

In addition, image and sound contributions from participants as well as voice inputs in chats may be processed.
For the processing of personal data that is necessary for the performance of a contract with you (this also applies to processing operations required for pre-contractual measures), Art. 6 (1) lit. b GDPR serves as the legal basis. Insofar as you have given us consent to process your data, the processing is carried out on the basis of Art. 6 (1) lit. a GDPR. You can revoke any consent given at any time with effect for the future.
Otherwise, the legal basis for data processing when conducting online meetings, webinars or video conferences is our legitimate interest pursuant to Art. 6 (1) lit. f GDPR in effectively conducting the online meeting, webinar or video conference.

We have concluded a data processing agreement with the provider that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

Further information on Google’s data protection can be found here: https://business.safety.google/intl/de/privacy/

9.8 Google Forms

We use the services of the following provider to conduct surveys or for online forms: Google Ireland Ltd., Gordon House, Barrow Street, Dublin 4, Ireland

In addition to the transfer of data to the provider location mentioned above, data may also be transferred to: Google LLC, USA

The provider enables us to design and evaluate surveys and online forms. In addition to the respective personal data that you enter into the forms, information about your operating system, browser, date and time of your visit, referrer URL and your IP address is collected, transmitted to the provider and stored on the provider’s servers.

The information you enter into the forms is stored password-protected to ensure that third-party access is excluded and that only we can evaluate the data for the purpose specified in the form.

When processing personal data that is necessary to fulfill a contract with you (this also applies to processing operations required for pre-contractual measures), Art. 6 (1) lit. b GDPR serves as the legal basis. If you have given us consent to process your data, the processing is carried out on the basis of Art. 6 (1) lit. a GDPR. Any consent given can be revoked at any time with effect for the future.

We have concluded a data processing agreement with the provider that ensures the protection of our site visitors’ data and prohibits unauthorized disclosure to third parties.

Further information on Google’s data protection can be found here: https://business.safety.google/intl/de/privacy/

9.9 Applications for job postings by email

On our website, we advertise currently vacant positions in a separate section to which interested parties can apply by email to the contact address provided.

Applicants must provide all personal data necessary for a well-founded assessment, including general information such as name, address and contact details as well as performance-related evidence and, if applicable, health-related information. Details of the application can be found in the job posting.

After receipt of the application by email, the data will be stored and evaluated exclusively for the purpose of processing the application. If we have any questions, we will use either the applicant’s email address or telephone number. The processing is carried out on the basis of Art. 6 (1) lit. b GDPR (or, in Germany, Section 26 (1) BDSG), under which the application process is considered an initiation of an employment contract.

Insofar as special categories of personal data within the meaning of Art. 9 (1) GDPR (e.g. health data such as information about a severe disability) are requested from applicants as part of the application process, processing is carried out in accordance with Art. 9 (2) lit. b GDPR so that we can exercise the rights arising from labor law and social security and social protection law and comply with our obligations in this regard.

Cumulatively or alternatively, the processing of special categories of data may also be based on Art. 9 (1) lit. h GDPR if it is carried out for the purposes of preventive health care or occupational medicine, for the assessment of the applicant’s ability to work, for medical diagnosis, care or treatment in the health or social sector or for the management of systems and services in the health or social sector.

If an applicant is not selected or an applicant withdraws their application early, the data transmitted by them and all electronic correspondence, including the application email, will be deleted after a corresponding notification at the latest after 6 months. This period is based on our legitimate interest in answering any follow-up questions about the application and, if necessary, in fulfilling our obligations to provide evidence arising from the regulations on equal treatment of applicants.

In the event of a successful application, the data provided will be processed on the basis of Art. 6 (1) lit. b GDPR (in the case of processing in Germany in conjunction with Section 26 (1) BDSG) for the purpose of carrying out the employment relationship.

9.10 Online applications via a form

On our website, we advertise currently vacant positions in a separate section for which interested parties can apply using a corresponding form.

When the form is submitted, the applicant data is transmitted to us in encrypted form in accordance with the state of the art, stored by us and evaluated exclusively for the purpose of processing the application. The processing is carried out on the basis of Art. 6 (1) lit. b GDPR (or, in Germany, Section 26 (1) BDSG), according to which the application process is considered an initiation of an employment contract.

If an applicant is not selected or an applicant withdraws their application early, the data transmitted via the form and all electronic correspondence, including the application email, will be deleted after a corresponding notification at the latest after 6 months. This period is based on our legitimate interest in answering any follow-up questions about the application and, if necessary, in fulfilling our obligations to provide evidence arising from the regulations on equal treatment of applicants.

10) Rights of the data subject

10.1 Under applicable data protection law, you have the following rights against the controller with regard to the processing of your personal data (rights of access and intervention). For the conditions for exercising these rights, please refer to the legal basis cited:

Right of access pursuant to Art. 15 GDPR;
Right to rectification pursuant to Art. 16 GDPR;
Right to erasure pursuant to Art. 17 GDPR;
Right to restriction of processing pursuant to Art. 18 GDPR;
Right to notification pursuant to Art. 19 GDPR;
Right to data portability pursuant to Art. 20 GDPR;
Right to withdraw consent granted pursuant to Art. 7 (3) GDPR;
Right to lodge a complaint pursuant to Art. 77 GDPR.

10.2 RIGHT TO OBJECT

IF WE PROCESS YOUR PERSONAL DATA ON THE BASIS OF OUR OVERRIDING LEGITIMATE INTEREST IN THE CONTEXT OF A BALANCING OF INTERESTS, YOU HAVE THE RIGHT TO OBJECT TO THIS PROCESSING AT ANY TIME ON GROUNDS RELATING TO YOUR PARTICULAR SITUATION, WITH EFFECT FOR THE FUTURE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED. HOWEVER, FURTHER PROCESSING IS RESERVED IF WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING WHICH OVERRIDE YOUR INTERESTS, FUNDAMENTAL RIGHTS AND FREEDOMS, OR IF THE PROCESSING SERVES THE ESTABLISHMENT, EXERCISE OR DEFENSE OF LEGAL CLAIMS.

IF YOUR PERSONAL DATA IS PROCESSED BY US FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF PERSONAL DATA CONCERNING YOU FOR SUCH ADVERTISING. YOU CAN EXERCISE THE RIGHT TO OBJECT AS DESCRIBED ABOVE.

IF YOU EXERCISE YOUR RIGHT TO OBJECT, WE WILL STOP PROCESSING THE DATA CONCERNED FOR DIRECT MARKETING PURPOSES.

11) Duration of storage of personal data

The duration of the storage of personal data is determined on the basis of the respective legal basis, the processing purpose and – if applicable – additionally on the basis of the respective statutory retention period (e.g. retention periods under commercial and tax law).

When processing personal data on the basis of an explicit consent in accordance with Art. 6 (1) lit. a GDPR, the data concerned will be stored until you revoke your consent.

If there are statutory retention periods for data that are processed on the basis of Art. 6 (1) lit. b GDPR within the scope of legal or quasi-legal obligations, these data will be routinely deleted after the retention periods have expired, provided that they are no longer required for the performance of the contract or for initiating a contract and/or we have no legitimate interest in further storage.

When processing personal data on the basis of Art. 6 (1) lit. f GDPR, these data will be stored until you exercise your right to object in accordance with Art. 21 (1) GDPR, unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defense of legal claims.

When processing personal data for direct advertising purposes on the basis of Art. 6 (1) lit. f GDPR, these data will be stored until you exercise your right to object in accordance with Art. 21 (2) GDPR.

Unless otherwise stated in the other information in this declaration regarding specific processing situations, stored personal data will otherwise be deleted when they are no longer necessary for the purposes for which they were collected or otherwise processed.

Stand: 21.07.2025, 15:16:50 Uhr